HR Assistant and Backup Receptionist-Price Transfer

bpmcpa · California

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Role at a Glance

This dual-function position splits time between Price Transfer's corporate lobby and its HR team. You'll cover the front desk during breaks and absences, welcome visitors, manage mail and supplies, then shift to HR work: personnel file digitalization, HRIS data entry (ADP), new hire orientation logistics, vendor invoice reconciliation, and compliance log maintenance. Pay is $22–24/hr, fully on-site in Southern California.

What This Role Is

Price Transfer is hiring an HR Assistant and Backup Receptionist to serve as a professional point of contact at its main corporate lobby while also supporting the internal HR team across a broad range of administrative and operational tasks. The role genuinely blends two functions: front desk responsibilities — fielding calls, welcoming arrivals, issuing visitor badges, and keeping the lobby presentable — alongside HR support work including file digitalization, HRIS data entry, new hire orientation logistics, and compliance record-keeping. Managing competing priorities with consistent professionalism is a daily requirement.

About Price Transfer

Price Transfer is recognized as a leading operator of centralized examination stations in the freight and customs industry. The company maintains a strategic footprint across multiple Southern California facilities totaling over one million square feet, positioned near the ports of Los Angeles and Long Beach. Its service portfolio spans CBP-supervised cargo examinations, remote filing examinations, container flipping, local drayage, and nationwide freight transport. Clients also benefit from real-time visibility into examination statuses, giving them tracking capability as shipments move through the customs process.

What You'll Be Doing

  • Step in as front desk backup during scheduled breaks, lunch periods, and full-day absences by the primary receptionist
  • Manage all incoming calls on the main company line — screen inquiries, field questions, and route callers to the right department or person
  • Welcome employees, vendors, clients, and guests at the main corporate lobby with professionalism and warmth
  • Maintain the visitor log and issue security badges in accordance with company access protocols
  • Keep the lobby and reception area clean, organized, and professionally presented at all times
  • Handle distribution of incoming mail and coordinate outgoing shipments, including FedEx pickups
  • Monitor office supply inventory and reorder as needed
  • Provide ad hoc administrative support to other departments when required
  • Scan and digitally archive employee personnel files as part of an ongoing HR digitalization initiative
  • Maintain organized physical personnel file systems that comply with recordkeeping and compliance standards
  • Oversee HR storage room organization and document retention systems
  • Coordinate logistics for weekly new hire orientations and company training sessions — room setup, material preparation, and attendance tracking
  • Keep centralized training records current and updated
  • Enter employee and temporary associate data into HRIS platforms (ADP and others as assigned)
  • Support employee badge creation and troubleshoot badge-related issues
  • Audit, reconcile, and track HR-related vendor invoices covering uniforms, staffing programs, and vendor services
  • Assist with temporary staffing coordination and supporting documentation
  • Maintain assigned compliance logs and HR operational records
  • Provide scheduling and calendar management support to the HR team

What You Must Bring

  • Strong organizational skills with rigorous attention to detail — this role spans public-facing reception tasks and confidential HR records simultaneously
  • Professional communication style appropriate for representing the company at the main corporate lobby
  • Demonstrated ability to juggle multiple concurrent tasks and shifting priorities in a fast-paced, high-interruption environment
  • Comfort performing data entry into HRIS platforms and maintaining both digital and physical file systems accurately
  • Discretion with sensitive employee information in compliance with HR recordkeeping requirements
  • Ability to work fully on-site in Southern California — physical presence at the main corporate office is a core function of this role

Helpful but Not Required

  • Hands-on experience with ADP specifically (named in the posting as the primary HRIS platform, though other platforms are accepted)
  • Prior involvement in HR digitalization, bulk document scanning, or large-scale file archiving projects
  • Experience supporting new hire orientation programs, onboarding logistics, or internal training coordination
  • Familiarity with corporate visitor management systems or employee badge issuance workflows

Skills in Context

This role draws on two overlapping skill sets. Front desk work demands professional composure under frequent interruption, clear verbal communication, and the judgment to represent the company credibly to external visitors. The HR admin component rewards process discipline: accurate HRIS data entry, meticulous recordkeeping, and reliability across recurring programs like new hire orientation. No minimum experience level is stated in the posting, making this accessible to organized early-career candidates. ADP familiarity is a practical advantage — it is the named platform — though the posting explicitly accepts other HRIS backgrounds.

Pay and Compensation

The employer lists an hourly rate of $22 to $24 USD. Annualized on a standard 40-hour schedule, that translates to roughly $45,760 to $49,920 — provided as a reference calculation, not a guarantee. No additional compensation details appear in this posting: no mention of overtime eligibility, shift differentials, bonuses, or equity. Benefits information is not disclosed. Candidates should ask the hiring team for a complete picture of total compensation during the interview process.

Where and How You'll Work

This is a fully on-site position based in Southern California, near the ports of Los Angeles and Long Beach. Physical presence at the main corporate lobby is a core requirement — both the receptionist and HR administrative functions depend on being there in person. No remote or hybrid arrangement is mentioned in the posting. Visa sponsorship status is not disclosed. Candidates who can reliably commute to Price Transfer's Southern California facilities are best positioned to apply.

Frequently asked questions

Is any part of this role remote or hybrid?

No. The posting describes a fully on-site role. Physical presence at the main corporate lobby is explicitly required for both the front desk and HR administrative functions.

What is the hourly pay for this position?

The employer lists $22 to $24 per hour USD. No additional compensation details — bonuses, overtime rates, or benefits — are specified in the posting.

Is prior HR experience required to apply?

The posting does not specify a minimum years-of-experience requirement. It emphasizes being highly organized, detail-oriented, and professional, with the ability to manage multiple priorities in a fast-paced environment.

Which HRIS platform will I use in this role?

ADP is specifically mentioned as the primary HRIS platform for data entry tasks. The posting also notes that other platforms may be used depending on business assignment, so ADP experience is helpful but not strictly required.

Does this role involve handling confidential employee information?

Yes. The position includes scanning and archiving personnel files, entering employee data into HRIS systems, and maintaining compliance logs — all of which involve access to sensitive HR records that require appropriate discretion.

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